Office/Small Business Management Practices

managing a small business

A good business management practice is a very important skill to posses.

Having an organised office setup can increase your productivity in the office. Disorganized and confused Office setup  are not just irritating but they’re also just plain bad for business. You can determine the behaviour of a business owner through the nature of his office. Take for instance, if you are the type that litters papers on your desk, one can easily say you’re a business owner full of confusion.

Additionally, the close contact/relationship that  small business owners regularly share with their employees can make daily management much easier, but it also poses some problems.

Managers may be friendlier and closer to their employees, and occasionally struggle to strike the right tone between manager and friend. By establishing clear expectations and a collegial environment, you can effectively manage your small/office. 

Here are the necessary tips the can help to effectively manage a Small business/office. 👇

1. Keep Your Working Relationships Professional

This is very important especially between you as a manager and your staffs.  It is much easier to delegate responsiblitlies when a relationship between management and coworkers doesn’t cross over from professional to personal. It’s completely acceptable to maintain a friendly disposition with coworkers; however, a successful manager knows when the conversation takes a turn away from acceptable to undesirable. A recurring problem in the work place is break room gossip. A successful manager, knows that this is intolerable behavior, and should avoid such conversations with all employees. If you keep your work place conversations work appropriate, you will be respected for your integrity, and your subordinates will trust you.

 

2. Pretend You Have All You Need As a Manager or Business Owner

Your mind is often your greatest tool, but as anyone who has been taken over by fear, frustration, or worry knows, it can also be your greatest enemy. Whether you’re concerned that you don’t have the respect of your peers or that a customer isn’t calling you back because she’s gone to a competitor, overthinking the issue only serves to compound the worry. Instead, pretend you have what you want.

Act as if your peers respect you or as if the customer is loyal. These may be fantasies, but what you’re worrying about may be as well. It’s better to stop the worry and act confidently; chances are better that you’ll get what you want.

This will help you a long way to reduce the fear of minority and increase your courage.

business garden

 

3. Aggressive Management/Decisions

Making aggressive decisions can be helpful especially as a starter or a small business still facing much competition.  Aggressive Management Sometimes pays to be aggressive when managing your business, especially if you find yourself consistently chasing the competition. Learn to work outside your own personal comfort zone and be prepared to take risks you would not normally take. Sometimes it is necessary to take risks to move forward. To add a level of comfort to your decisions, always take into account the effects of what your company does. If you can anticipate the consequences of things going wrong, then you are better equipped to handle them if the worst happens. You may want to avoid taking risks that could result in the closing of your company. Have confidence in your decision-making process, and use that confidence to avoid second-guessing yourself on big decisions. Once the decision is made, move forward and look to reap the benefits of your move.

4. Good Hiring Practices. 

Good management begins before you hire staff. Small business owners often are extremely cost conscious, so they may try to get a good deal by hiring young employees or paying lower than the market rate. This strategy can backfire. Pay a wage that is competitive with other businesses, and thoroughly vet employees by checking references and verifying experience prior to hiring them. An incompetent employee can cost your business lots of money, and high turnover poses a significant expense. Having the right employee for your business is one of the best step you can take fourth. Make sure your staff strength has the best capacity that is needed to move your business forward.

5. Build The Best Team.

The nature of your team determines the result they will yield Particularly in a small office.  A collegial environment can be extremely effective. Be friendly with your employees and get to know them as people. Office parties, friendly conversation and flexible vacation policies can all help your employees feel like valued members of a team. This can increase their productivity and benefit your business.cIncentives for excellent performance work much more effectively than punitive rules, and play a central role in keeping your team motivated.

6. Make Sure You Business Has a Clearly Stated Responsilities for Staffs. 

Set up clearly delineated responsibilities for your staffs  . Good office management depends on people knowing who is responsible for what – it’s people who are accountable who get things done. What would happen, for example, if the purchasing for your small business was done by whoever whenever? Would you be able to find printer paper when you needed it? Putting one person in charge of ordering all equipment and supplies solves the problem and keeps things running smoothly. Have employees email the designated person any requests for supplies, or post a handwritten list in a conspicuous place where people can add what they need. Setting up a clearly delineated responsilities will help your status to stick to their various roles and duties and organize your office environment.

It’s the same with (computer) systems administration.  You need to have one person responsible for the security of your computer systems and keeping track of things such as accounts, passwords, and software. Using cloud- based systems for office applications, accounting software and data storage is an ideal solution for small businesses, but you still need to have a trusted person assigned to perform administrative tasks such as adding/deleting users, assigning permissions, etc.

 

7. Keep Record of Your Business Activity and Make Use it Up to Date

Keeping records sounds like the easiest part of good office management – until you consider the need to keep those records both accessible and updated. But the first rule for being a good office manager will help you get a grip on this; make updating records an office routine. When you get a new customer or client, for instance, it only takes a moment to enter him into your contacts database. Then it will only take another moment or two to update the record after you’ve spoken to him on the phone.(Note, too, that most jurisdictions have Privacy Acts that regulate the handling of customer information.)


8. Outsource and Delegates Some of The Task You Can not Control 

In a perfect world, everyone would only be doing what he or she had time to do and did well. As the world is not perfect, instead a lot of people are doing things that they don’t have the time or talent to do well. Delegating and outsourcing can not only improve your small businesses office management but free you to focus on your talents as well, thereby improving your bottom line. A part-time or Virtual assistant   may be able to handle many of your office or administrative tasks.

 

Do you need to outsource your IT Support to professionals who can handle it while you concentrate on what you can do best, contact Netcare an IT support and Maintenance services Division from Linx Networks Ltd

 

9. Make Business Planning a Priority.

Business planning is not just the paper document that stipulates the structure and nature of your business. Proper business planning involves all the day to activities going on in your business  be it finance and cost control.  Many  small business owners spend their days acting and reacting – and then wonder why they seem to be spinning their wheels. Business planning is an important component of good office management and needs to be part of your regular office management routine. Successful small business owners spend time every week on business planning, and many use daily business planning sessions as a tool for goal setting and growth.

Managing a small business or office could a taskfull duty as a business owner or a Manger especially during the early stage of the business, this is because lit is required to keep the business standard and competition less.  If you are a small business owners or a manager, you can follow the above listed processes and assured your self of attaining stability . Though in business their are no stipulated sets of rules to follow each depends on your and nature of business and your financial capacity.

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